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Frequently Asked Questions

How do I bid on Williamson County bids, projects and proposals?

As of June 1, 2015 all bids will be submitted, received and awarded received via our electronic portal called BidSync.

Please register at www.bidsync.com  and you will be able to bid on any bid, projects or proposals released by Williamson County.

How do I get bid results of bids, projects and proposals that I bid?

As of June 1, 2015 all bids will be submitted, received and awarded via our electronic portal called BidSync.

Please register at www.bidsync.com and you will be able to view any completed bids, projects or proposals awarded by Williamson County.

Can I review the award results of bids, projects and proposals that I did not bid?

As of June 1, 2015 all bids will be submitted, received and awarded via our electronic portal called BidSync.

Please register at www.bidsync.com and you will be able to view any completed bids, projects or proposals awarded by Williamson County.

How do I get Information regarding previous contracts?

For contracts and bids that began or were awarded prior to June 1, 2015, you may submit an Open Records Request, to review or receive copies of previous contracts or abstracts to the Purchasing Director or Assistant Purchasing Director(s).

As of June 1, 2015 all bids will be submitted, received and awarded via our electronic portal called BidSync.

Please register at www.bidsync.com and you will be able to view any completed bids, projects or proposals awarded by Williamson County

What amount must a project be before it is bid?

All commodities, services and construction projects with a yearly county aggregate of more than $50,000 will be subject to formal, advertised Sealed Bid Invitations or Request for Proposals.

Procurement for items with a yearly county aggregate less than $50,000 in value are handled through informal written quotes.

Who originates the requirement for a Bid, Request for Qualifications or Request for Proposal?

Normally, the Requesting Department submits a requisition to the Purchasing Department for a specific requirement.

How can I schedule a meeting with someone in the Purchasing Office?

Suppliers are requested to schedule an appointment to visit with a member of the staff by calling 512-943-3553 or by emailing purchasing@wilco.org.

Does the Purchasing Department buy for all County Offices?

Yes

Does the County release the estimated cost of projects being bid?

Estimated project costs are only provided for public works projects, per Texas Government Code.

When will I be paid?

Payment shall be made by check from the County upon satisfactory completion and acceptance of items and submission of the Invoice to the ordering department for work specified by this Contract Document. All payments owed will be paid no later than thirty (30) days after the goods or services are received OR the date that the invoice is received by the Auditor’s Office whichever is later.

What are the bonding requirements?

Each project has its own bonding requirements; however, all performance and payment bonds are to be 100% of the bid amount. Bonds must be issued by an approved surety firm listed in the Federal Register and licensed to write Surety Insurance in the State of Texas.

Must a company be a resident of Texas to bid?

No

May I send a bid package by facsimile or paper bids?

BIDS CANNOT BE RECEIVED VIA FACSIMILE.

Williamson County highly recommends submitting all bids via our electronic portal called BidSync.

Please register at www.bidsync.com and you will be able to bid on any bid, projects or proposals released by Williamson County.

To facilitate your participation in the bidding process, the county will accept your bid by:

  • Hand delivered paper bids
  • Mail or courier delivered paper bids
  • Hand delivered, mail and courier delivered paper bids MUST be received and time stamped in the Williamson County Purchasing Department at 901 S. Austin Ave. Georgetown, Texas 78626 by the bid closing time.  Bids received even 1 minute late cannot be legally considered and will be refused or returned unopened to the supplier.
  • In the case of a time dispute, the official time stamp of the Williamson County Purchasing Department is final.

Does the County give bid results over the telephone?

Yes. Call the Purchasing Department at (512) 943-3553 or send an email to purchase@wilco.org.

Where is your office located?

The address for the Purchasing Department is, 901 South Austin Ave., Georgetown, TX 78626

What are your office hours?

The Purchasing Department is open from 8:00 am to 12:00 pm, and from 1:00 pm to 5:00 pm central time, Monday through Friday. The office is closed for lunch from 12:00 pm to 1:00 pm.